As popular accounting software for small businesses, QuickBooks helps manage key financial workflows like invoicing, expense tracking, reporting and more. However, even well-designed software can encounter problems now and then that disrupt your workflows.
The good news is, many common QuickBooks issues can be quickly resolved using apps available on their QuickBooks Tool Hub integration platform. Rather than struggle for hours on complex QuickBooks troubleshooting, innovative apps can do the heavy lifting to get your accounting back on track.
Let’s explore some typical QuickBooks challenges and how the right Tool Hub integration can save the day.
Data Sync Errors
A common QuickBooks headache is errors syncing data between apps. For example, you might use apps like Expensively and Bill.com to simplify tracking expenses and payables. But if that data fails to sync over to QuickBooks, you end up with incorrect financial reports.
QuickBooks Tool Hub apps like Hubdoc can automatically find and fix faulty syncs based on intelligent scanning of your historical QuickBooks data. Rather than sifting through endless transactions to locate sync problems, Hubdoc will programmatically pinpoint errors and seamlessly push over any missing data to QuickBooks to resolve reporting inconsistencies.
Payroll Integration
Issues
Running payroll in QuickBooks helps efficiently pay employees and handle taxes. However, if the payroll app connection has technical glitches, paychecks can be delayed and tax filings incorrect.
To troubleshoot payroll integration problems, Gusto has a Toolkit option that performs automated testing of the sync setup between Gusto and QuickBooks. It will diagnose common linkage errors and provide step-by-step guidance to properly reconnect Gusto payroll to QuickBooks. This toolkit takes the guesswork out of fixing payroll app sync complications.
Duplicate Records
Another headache many QuickBooks users encounter is duplicate names and records. For example, you might find the same customer listed twice with slightly different spellings like “Johnson Company” and “Johnston Co”. Or two separate vendor profiles for “Office Depot” and “Office Depot Inc”.
The QuickBooks Duplicate Detection tool from Pipe force can scan your entire QuickBooks chart of accounts and automatically flag duplicate entries. You then review and select which record version to merge together, cleaning up your books. Duplicate Detection also prevents the same issue from recurring by syncing a master list of validated names/accounts over to integrated apps.
Data Entry Overload
Entering high volumes of bills, expenses, invoices or other data into QuickBooks can be time consuming and lead to errors. But Tool Hub apps like Receipt Bank can extract that information automatically from documents to remove data entry hassles.
For example, simply forward emailed receipts to Receipt Bank, which will scan attachments and create perfectly categorized QuickBooks transactions ready for import. This eliminates manually entering expenses while also improving accuracy. For fast growing QuickBooks users, Receipt Bank is a must-have QuickBooks Tool Hub app.
Unresolved Negative
Balances
Accounts like Accounts Receivable or Inventory that show negative balances in QuickBooks when they should always be positive indicate deeper issues. Resolving imbalances takes hours of tracing back through transactions.
But T-hub’s Rebalance tool uses intelligent algorithms to analyze your historical data and determine the source of negative account balances. T-hub will then make the precise adjusting journal entries within QuickBooks required to zero out those accounts, allowing you to restart fresh. Huge timesaver for addressing negative balances.
Reporting
Discrepancies
Generating financial reports and noticing the amounts are off from your bank statement is incredibly frustrating. Reconciling reports means sorting through countless transactions to identify errors.
Instead, let QuickBooks Tool Hub integration Autofy double check your work. Autofy will automatically compare QuickBooks reports with imported bank feeds to find specific transaction differences. You then quickly review and make simple corrections in QuickBooks based on Autonym’s audit, rather than manually inspecting all data.
Unapplied
Credits/Payments
When payments don’t get properly matched up to invoices, unapplied credits can build up and misrepresent the true state of accounts receivable. But manually hunting down how to apply those payments is no easy task.
The Batch Transaction Matcher Tool Hub app can take all those headaches away. It will instantly match unlinked credits with corresponding open invoices by name, amount and other criteria. Transactions are then automatically linked up in QuickBooks for proper closure. Huge time saver!
Bank Feed Connection
Issues
If you’re QuickBooks bank feed connection is encountering errors, it can cut off automatic imports of transactions from your bank account. This requires manually downloading statements to avoid missing activity.
Bank Feeds Doctor is the Tool Hub app that will diagnose feed errors and walk you through exactly how to resolve connectivity issues. It can reset your bank connection, troubleshoot sign-on/feed problems, and validate feeds are capturing all transactions. No more flying blind on bank feed glitches.
Incorrect Beginning
Balances
QuickBooks requires you input a correct beginning balance for your bank and credit card accounts in order to properly reconcile transactions. But if you enter inaccurate starting amounts, your account balances will be perpetually wrong.
Tool Hub app Veronique solves this by comparing your entered QuickBooks beginning balances with the true opening balances on your actual bank/CC statements. Any variances get flagged for easy adjustment in QuickBooks. These mistake-proofs your starting balances.
As you can see, QuickBooks Tool Hub apps provide targeted solutions for many common QuickBooks headaches that stump users. By leveraging apps purpose-built to address specific QuickBooks trouble spots, you can save hours of frustrating trial-and-error problem solving. Make sure to check QuickBooks Tool Hub whenever you encounter an accounting issue for the fastest resolution. QuickBooks plus Tool Hub equals problem-free accounting.
